When you own a small business, it can be difficult to keep track of all the expenses. There are so many bills and expenses that you don’t even know where to start. If you want to make sure that your small business is running as efficiently as possible, you need to have a system in place that makes it easy for you to track and keep track of all the expenses that you incur.

A small business is a high-risk proposition. After all, any business that doesn’t turn a profit is a failure. However, that doesn’t mean you can’t make a small business a profitable venture. If you’re wondering how to start, or want to increase profitability, or even take your company to the next level, we’ve got you covered.

Small business owners spend a lot of time and effort keeping track of their business expenses, but it’s a challenge for some because they are small businesses and may lack the resources or technical expertise to track every expenditure. Some estimates say that 80 percent of small businesses do not have the proper accounting or bookkeeping function in place. And as a result, many small business owners are unaware of the extent of their spending.

For small businesses, tracking business expenses can be tedious, especially as tax season approaches. However, if you use the right tools and methods for tracking business expenses, you can track your small business expenses and increase your profitability. 4 ways to track small business expenses In this article, we’ll show you 4 ways to track your business expenses more effectively:

  • Opening financial accounts for your business
  • Proper storage of supporting documents
  • Spreadsheet creation, EN
  • Use of cloud-based accounting software

1. Opening a corporate financial account

For most freelancers and small businesses, distinguishing between personal and business finances can be a daunting task. Instead of waiting until it’s time for taxes to look for business expenses between personal purchases like groceries and other items, set up financial accounts for your business – bank accounts, savings accounts and credit cards. Also, try not to spend too much cash or you’ll have to watch paper receipts. Instead, opt for digital transactions that allow you to track your spending on your bank statement.

2. Correct storage of supporting documents

As for receipts, you probably have both paper and digital receipts. As for paper receipts, there are ways to streamline them:

  • Keep a separate envelope in your wallet or purse to hold paper business receipts. If you can’t complete the receipts daily, do so at least once a week.
  • Use accordion folders (or binders) to classify receipts into the appropriate categories.
  • Use folders with plastic covers with labels by month or category.
  • Write the purpose of the purchase on the receipts.

Also keep in mind that the tax authorities want you to keep records (including bank statements) for at least three years. With digital receipts, it is easier to keep track of everything as there are many apps that help you do so. One option is to scan the receipts. You can also use tax applications to track mileage for tax and billing purposes. Apps like FreshBooks allow you to track your spending in the following ways:

  • Allows you to take photos of paper receipts
  • Allows you to store photos of paper receipts in the cloud.
  • Automatically add numbers to your books
  • Mileage registration for tax and billing purposes with Everlance

3. Create a worksheet

If you are just starting a small business, or if you don’t want to be too technical, creating a spreadsheet is a good way to try. You can also use this method to import sheets into an accounting program by adding expenses in batches. Whether you are using Excel or Google Sheets, make sure your spreadsheet contains the following columns: word-image-16836

  • Date
  • Category
  • Type of supplier
  • Costs
  • Purpose of purchase

In addition to the specified columns, the worksheet must also contain the following categories:

  • Marketing
  • Meals with customers
  • Rent/mortgage and related costs for home office or normal office

For example, as your business grows (and your operating expenses increase), you’ll need a more sophisticated method of tracking data. B. Cloud-based accounting. Speaking of which…

4. Use of cloud accounting

Cloud accounting is an easy way to track your expenses on the go. Many cloud-based accounting programs come in the form of apps that you can open on your phone while doing something else, for example. B. Meeting with clients, going to a conference, etc. Plus, cloud-based accounting software can connect to your company’s bank account and credit card, so your expenses are updated daily – another reason why digital transactions are superior to cash! Plus, your cloud accounting software can make you more money during tax season. Yes, even a subscription to cloud-based accounting software can be tax deductible. Most importantly, your tax information is safer if you are ever audited by the IRS. Even if your spreadsheets disappear in a computer crash or you accidentally lose paper receipts, your accounting data is safely stored in the cloud.


Keeping track of business expenses can sometimes be a chore, but it can also benefit your small business greatly. And if you keep track of your spending – by following these 4 tips – you’ll not only be better organized with your receipts and paperwork, but you’ll also be better prepared for taxes. Lauren Groff is a small business writer at Write My Dissertation. Helps organize receipts and paperwork. (Photo: SME loans)Taking care of your small business can be a struggle. You need to keep track of your sales, expenses, and how much money you have in the bank. If you don’t keep track, you could unknowingly spend money you don’t have and not realize it. Below are instructions on how to set up your business bank account, how to keep organized, and how to track your money.. Read more about simple record keeping for small business and let us know what you think.

Frequently Asked Questions

What is the best way to track expenses?

As a small business owner, you need to keep a running tab on all your expenses in order to control cash flow and keep a lid on your company’s overheads. Rather than spending the time tracking down your income and expenses from the comfort of your desk, you can have it all in one place. And best of all, it’s secure. “No worries, I said as I pulled out a sheet of paper and started jotting down a list. I told them, ‘I do this every month.’ When I was done, I handed it to the clerk. ‘Enjoy your doughnut.’

How do I track business income and expenses?

We all do it. We start a business. We stay up all night making it happen. Then we go about our lives as we normally do. The next morning, there’s a big pile of receipts and invoices for you to start playing catchup on to figure out what happened, and if you can pay your taxes or not. Most people think of small businesses as the sole domain of the entrepreneur—and while that is true to some extent, it is also a misconception. Much of the work is taken care of by the small business owner’s accountant or bookkeeper.

How do small businesses keep track of receipts?

As small businesses, we may not always have the luxury of printing out each receipt or keeping it in a safe place. However, there are ways to track expenses without fancy software or hardware. Here is a list of 4 ideas: 1. Take Pictures of Your Receipts: True to save paper, take pictures of your receipts on your cell phone. You can even use the smartphone camera to save scans of your receipts. 2. Use a Hotline: The Internet provides numerous resources for small businesses to assist with tracking expenses. Check out sites such as http://www.myfavoritenow.com/ or http://www.myfavoritenow.com/advantages-of-using-web-based-management Small businesses are a vital part of our economy, yet they are often the least managed. Many owners are able to forget about their expenses or receipts until it is too late, but the truth is, small business owners have more control than they think. A few simple steps can keep track of all their receipts, track expenses and make sure money is spent wisely.

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